Library Assistant

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Close Date: Thursday, May 29, 2025 at 11:59pm

Calendar: 10 Month Traditional

Salary: Staff Association Grade C, $21.91 - $29.22 per hour

FTE: 0.4286, 15 hours per week

Responsibilities

• Assists Calgary Board of Education (CBE) students and teaching staff in the access and use of the school library resources such as electronic search techniques and the location of school library resources.
• Circulates school library resources and prepares overdue lists using either automated or manual processes. Pockets, cards and shelves returned school library resources and maintains circulation records as required.
• Assists CBE students and teachers in the operation, use and maintenance of a computerized school library automation system (OPAC/CIRC) and of the district’s Media Reservation System. This includes access to the appropriate databases with technology and the maintenance, accuracy and currency of the library catalog database at the school level. Where applicable, assists in the maintenance and use of the school library card catalog.
• In consultation with the teaching staff, monitors students in the library during the absence of the teacher-librarian or designate to maintain the positive learning environment of the school library. Keeps the school library facility open in the absence of the teacher-librarian or another member of the teaching staff.
• Maintains all management and organizational files such as vertical files, periodical files, business and financial records, electronic catalogs, etc.
• Coordinates the activities of school library volunteers and student assistants. Provides consistent and effective support to the school library volunteers and to the student assistants.
• Completes verified order forms for school library resources and supplies. Prepares totals and codes to the appropriate accounts. May verify receipt or cancellation of resources and/or supplies and adjust budget records as required.
• Assists in the operation and preventative maintenance of school library equipment. Maintains records of school library equipment servicing for each machine.
• Prepares routine correspondence, memos, notices, pockets, sign-out cards, periodicals, catalogue card sets, bibliographies and suggestion slips for new school library resources.
• Receives, distributes, collects and returns resources from special collections within the CBE system. Processes interlibrary loans according to established procedures.
• Assists in the coordination of inventory of all school library resources and supplies. May compile circulation statistics as required. Coordinates the new resources by numbering, stamping, pocketing, bar-coding, and recording accession numbers, files, shelf listing of cards and card sets in the card catalogue. May coordinate the school library volunteers and/or school Library Pages in completing the inventory of school library resources and supplies where applicable.
• Makes minor repairs to school library print resources. Processes books for rebinding in accordance with established CBE and school-specific procedures.
• Where applicable, assists students and staff in the basic use of software applications, such as word processing etc., on personal computers housed inside of the school library.
• Prepares displays and promotional materials as requested. May assist with promotional activities (e.g. book fairs, visiting authors, etc.).
• Responsible for remaining abreast in the area of school library information resources as well as the associated skills required as they relate to major responsibilities.
• Performs other related responsibilities as required.

Qualifications

Education and Experience

• High school completion supplemented by courses related to major responsibilities.
• One year of related experience in a library environment, preferably in a school setting.
• An equivalent combination of directly related education or directly related experience may be considered.

Demonstrated Skills and Competencies

• Proficiency in word processing applications.
• Demonstrated electronic search technique skills.
• Accurate keyboarding skills an asset. Demonstrated organizational and time management skills.
• Demonstrated interpersonal skills with a strong customer service orientation.
• Must be able to take initiative, be self- motivated and have the ability to work independently.
• The ability to work with constant interruptions.
• Must be a continuous learner.
• Must possess the ability to relate to Calgary Board of Education students and staff and to participate collaboratively in a creative learning team environment.
• Personal suitability.

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Are you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students? The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.