Administrative Assistant

The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant

The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Administrative Assistant, Community and Planning Services is responsible for facilitating the operation of

the department through effective administration of communication, meetings, records management, work

processes, financial and other information as required.

What you will do: What you will need:

• Provide administrative support and coordination,

including confidential correspondence and

scheduling, for the Commissioner and other

departmental managers as required.

• Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes including

meetings of the Standing Committees pertaining to

the department and special purpose committees.

• Set up meeting rooms for Standing Committee and

other meetings.

• Develop and maintain the departmental files and

record keeping systems including electronic files,

scanning, records retention, financial and personnel

files.

• Graduation from a two-year community

college program related to the position

requirements, or equivalent.

• Three to four years of progressively

responsible related experience.

• Demonstrated technological proficiency and

highly developed organizational,
communication and inter-personal skills with
the ability to cope with competing demands
and multiple tasks.

For a full outline of the responsibilities

and requirements, please review the next

page.

What we are offering

This is a Temporary Full-time opportunity at the District for up to 13 months. The annualized compensation

range for this role is $59,896 to $70,519. The District is also proud to offer the following to our temporary

employees:

• Work-life flexibility.

• Perks & Discounts

• Wellness Programs

• OMERS Pension

• Fostering & Fun Environment

• Professional Development

• Education Opportunities

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect, Innovation, Service and Equity)

This posting closes on Wednesday, June 5, 2024 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from

all qualified individuals. Our organization is committed to providing persons with disabilities with equal opportunities and
standards of goods and services, and we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require
disability related accommodation to participate in the recruitment process, please advise the Human Resources department as

soon as possible. Accommodation may be provided in all steps of the hiring process. Any questions regarding this posting
should be directed to the Human Resources Department.

JOB DESCRIPTION

Administrative Assistant

Department:
Community &

Planning Services
Reports to:

Commissioner, Community
& Planning Services

Effective
Date:

November 2018 Supersedes: December 2013

Classification:
Non-Union, Staff

Class NU4

Job
Evaluation

Date:
June 2006

SUMMARY:

Facilitates the operation of the Department through effective administration of communication, meetings, records

management, work processes, financial and other information as required.

MAJOR RESPONSIBILITIES (not limited to):

• Provide administrative support and coordination, including confidential correspondence and scheduling, for

the Commissioner and other departmental managers as required.

• Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings

of the Standing Committees pertaining to the department and special purpose committees.

• Set up meeting rooms for Standing Committee and other meetings.

• Develop and maintain the departmental files and record keeping systems including electronic files, scanning,

records retention, financial and personnel files.

• Receive, assist and communicate regularly with the public via phone, email and in person.

• Communicate and act as a liaison with other District departments, members of Council, members of other

Committees, provincial and federal ministries, and other agencies and related organizations.

• Implement and communicate District policies and procedures including special projects and events.

• Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major

documents or special reports.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and

directives as established by the District.

• Assists in the coordination of corporate administration projects and initiatives.

• Assist in the maintenance of the District’s internal and external websites.

• Related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Graduation from a two-year community college program related to the position requirements, or equivalent.

• Three to four years of progressively responsible related experience.

• Demonstrated ability to independently problem-solve.

• Demonstrated technological proficiency and highly developed organizational, communication and inter-

personal skills with the ability to cope with competing demands and multiple tasks.

• Valid Ontario driver’s license.