Administrative Assistant

Posting Number

req20398

Department

Karl Eller Grad School of Mgmt

Department Website Link

eller.arizona.edu/programs/mba

Location

Main Campus

Address

1130 E Helen St, Tucson, AZ 85721 USA

Position Highlights

The position of Administrative Assistant is a central role for Eller MBA. A key responsibility will be to assist the Senior Associate Dean, with primary focus on schedule and coordination of multiple constituencies. The ideal candidate will bring professionalism, diplomacy, and a collaborative spirit. This position will also provide administrative support to the Academic Operations team, arranging catering for Evening MBA class sessions as well as collecting and maintaining accurate data. This position will also assist in the delivery of student events. There will be some unpredictability in this role, so a flexible mindset will be important.

Eller College of Management is a well-regarded business school with highly ranked programs. Within the Eller College, there are five MBA platforms: Full-Time, Evening, Executive, Online and Professional.

We celebrate the diversity of our students and are working to increase diversity among our faculty and staff. We welcome applications from all qualified individuals. We believe diversity enriches us all, expands our understanding, and allows us to create better solutions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

The Administrative Assistant will perform the following duties and responsibilities:

Administrative Support to Senior Associate Dean:

• Manage the calendar for the Senior Associate Dean. It is a complex responsibility to meet the needs of multiple constituencies.
• Coordinate activities of the Senior Associate Dean, ensuring logistical details are arranged and topical materials are provided as needed.
• Develop rapport and instill confidence in Eller College and UArizona partners to optimally achieve the objectives of the Senior Associate Dean.
• Provide guidance and assistance to students, faculty and staff as concerns arise.

Administrative Support to Academic Operations Team:

• Arrange catering for Evening MBA class nights, which will require adjustment to work schedule to be present until 7:30 pm on Tuesday evenings.
• Support the Academic Operations Team in the collection and reporting of data.
• Compile student directories of MBA cohorts, which include professional pictures as well as identifying information.
• Create certificates for the Dean's Awards and Eller Excellence Awards, an initiative to motivate and recognize academic and engagement achievement.

Events and Student Activities:

• Support the delivery of MBA events, including arrangements for catering, venue, and thematic aspects. Events and student activities will range in scope and scale, from informal to signature events.
• Assist with the distribution and inventory of promotional products which achieve branding and marketing objectives.
• Ensure expenses are fully documented and compliant with UArizona policy.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.15 - $22.69

Compensation Type

hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$16.34

Grade Range Midpoint

$21.4

Grade Range Maximum

$26.46

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

9/30/2024

Expected End Date

Contact Information for Candidates

Amanda Mancini
[email protected]

Open Date

8/28/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].