Administrative Associate

Posting Number

req20439

Department

Offc of the Prov-Faculty Affrs

Department Website Link

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

Faculty Affairs is looking for a full-time Administrative Associate to provide high quality and responsive administrative support for the Vice Provost for Faculty Affairs. Duties include document preparation, calendaring, answering and routing phone calls and email inquiries, travel arrangements, note taking, including preparing relevant materials, and performing general office work. This position will collaborate with other administrative support staff in the Office of the Provost as well as units throughout campus. This position will require a strong customer service orientation, organizational skills, and strong oral and written communication skills. The ability to manage, prioritize and follow up on multiple tasks is necessary, along with enthusiasm and a professional disposition.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Insert Duties and Responsibilities:

• Maintains calendar for the Vice Provost; regularly prioritizing and arranging meetings, conferences, and appointments; sets up Zoom and other audio- visual aids.
• Serves as point of contact for inquiries to the Vice Provost for Faculty Affairs, including phone calls and written communications (paper or electronic).
• Answers inquiries in accordance with established guidelines and forwards other items to the appropriate team member or department when necessary.
• Arranges necessary travel authorizations, reservations and itineraries.
• Coordinates with the department's business team and provides financial processing to meet the university’s policies, including preparing and submitting travel expense reimbursement in UAccess Financials, PCard paperwork and other transactions for reimbursement.
• Performs general office work, such as, mail handling, word processing, data entry, file maintenance, filing, copying, proofing, editing, ordering supplies, and monitoring office needs.
• Files the Vice Provost's correspondence; organizes and maintains electronic files in Docuware.
• Manages and maintains unit's listservs.
• Assists the Office of the Provost Events Coordinator with events associated with Faculty Affairs. Assist with set-up, event coordination, and clean-up.
• Develops good working relationships, and seeks and accepts direction as needed.
• Prioritizes tasks and workload to meet office operations.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$20.33 - $25.41

Compensation Type

hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$20.33

Grade Range Midpoint

$25.41

Grade Range Maximum

$30.49

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Kimberly Rogan
[email protected]

Open Date

8/28/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].